East Linton & District Community Association

Committee Meeting held on 30 August 2007

Attending: Judith Priest, Julia Parrish, Sharon McKimmie, Jim La Roche, Dorothy Clark, Sylvia Strachan, Martin Strachan, Norrie McKinley, Irene Johnstone, Danny McLean, Colin Stewart, Kay Henderson

1 Apologies: Lorna Gatens

2. Minutes of previous meeting were accepted as a correct record.

Matters Arising

3. Fabric

i) Floor varnishing is now complete – awaiting final markings
for Badminton Court. (NM & MS) Soft brushes have been purchased for the floor scrubber.

ii) Door closer has been fitted to inside door.

iii) Roof quotes: 1 reasonable quote received, further researching required

iv) Neon Lights small hall need repaired. JP to chase electrician.

v) Curtains in both halls need fixed.

vi) New PA system working well but microphone needs some protection – possibly kept in a lockable box? PA cupboard still to be painted. MS. Plaque for John Fleming has been put up on wall.

vii) New boiler being fitted today and application has been made to Council for part funding. Stonework will need some attention when job is finished. JP

viii) Noticeboard outside– still ongoing discussions

ix) Disabled toilet – handle to be repaired.

x) Damp patch on wall in meeting room needs investigating

4. Finance/Lets
i) Linton Live – most recent event went ahead with no problems. Group might be moving to different venue.

ii) Playgroup – two representatives explained that ELP had been unable to pay recent Hall bills and asked the Committee for some form of discount or payment plan, to allow the group to recover. They advised that Fundraising activity in October should raise enough money to cover their outstanding costs. It was agreed that a reduction of 1 hour per week would help out (ie charge 8 hours a week until funds are back to a manageable level.
It was also agreed that a monthly payment cheque would be passed directly to the Treasurer.

iii) Letting Contract – setting up some this kind of contract would allow Committee cover for damage, liability, etc. Wording was discussed and finalised.
New Let – Old Time Dancing now have a fortnightly let.

5 Office Bearers and Trustees
As of 1^st September, Sylvia Strachan will take over as Treasurer. Thanks to Julia for her 4 years of service.

Kay Henderson has taken over as Minute Secretary.

Letters to be sent out inviting new Trustees to join us as Cllr Broun –Lindsay has resigned as Trustee now that he no longer represents this ward. Trustees Indemnity insurance has been taken out to cover all trustees [which now includes the committee under OSCR rules].

6 200 Club

We still need to recruit new members so leaflets are to be handed
out to all groups who use the hall (eg Scouts, Playgroup ….)

7          Antique Fairs
Door Duty     30 September           Jim & Martin
                        28 October                Sharon & Judith

8 Art Exhibition

Volunteers needed to help with set up, rota etc.

9 Website
DM to update our website. Our thanks to him for maintaining site.

10 Correspondence

The Public Entertainment Licence requires a Fire Risk assessment. JP to organise.

11 AOB

a) The Playgroup Rep reported the following issues:

i) Fridge temperature too high. Agreed to monitor regularly.

ii) Scaffolding poles to be removed from side of building.

iii) Shed has been partially painted but more paint required. Playgroup to buy and Hall Committee will reimburse.

iv) Handrail – discussion on how to prevent children from swinging on rail. Possibly attach trellis or Perspex? Pgp to investigate further.

v) Playgroup cupboard – there is a damp patch at rear of cupboard. Agreed that this would be checked out and monitored.

b) Front Door & Signage

Dan McLean offered to re-paint these items. JP to supply colour codes.

Next Meeting: AGM, Thursday 25 October, 7.45 pm followed by short committee meeting.